It’s great that you want to make your documents more accessible. We’ve put a list together to help you get started.
It’s great that you want to make your documents more accessible. We’ve put a list together to help you get started. However, be aware that there is no one-size-fits-all solution to making information accessible, so be prepared to make changes to how you present your information on request.
Don’t make assumptions about what works best for people. Just as you would ask any event attendees if they have any access needs, and how you can help make the event more accessible for them, ask your audience questions- and work with them to find out what format works best for them.
Word documents are more accessible for people who use screen readers. A PDF can be tricky to navigate unless the author has designed it to be compatible with screen readers. Find out how you can make your PDFs compatible. The other option is to include a Word document alongside a PDF.
Use a simple, sans serif font, such as Arial
Always use 12pt font size as a minimum
(If you are giving printed material to someone with vision impairment, remember to ask them what their ideal font size and type would be).
Remember to make headings bigger than body copy so that it’s easy for the reader to navigate while reading.
Use Camel Case for headings (which is when the first letter of each word is capitalised). This makes headings easier to read.
Avoid using text boxes as these are hard for screen readers to navigate.
Ensure there is strong contrast between your text and background.
Some quick tips for colour contrast:
Use simple, easy to understand language
Remember not everyone can read English- consider providing an NZSL translation of key information about your business.
If not, the free service NZVIS is a great way to communicate with those for whom NZSL is their first language. Sometimes a relay phone conversation is the best way to get information to a Deaf person- just ask them what works best for them.
Always use Alt Text for images so screen readers can describe the image to the user.
When linking to video- ensure the video has captions.
Consider providing audio description so Blind and visually impaired people can engage with the visual aspect of the video. Email email@example.com for more information.